Best Practice
1. Confirm and certify there is no ITAR or Export-Controlled information in the data set
- Identify a trained Export Document Reviewer (EDR), Export Technical Liaison (ETL), or Export-Certified Authors (ECA) within the project or in your line organization to review the data set and sign the REQUEST FOR EXTERNAL RELEASE OF DATASETS EXPORT CONTROL REVIEW AND CERTIFICATE .
- REQUEST FOR EXTERNAL RELEASE OF DATASETS EXPORT CONTROL REVIEW AND CERTIFICATE: As of December 2022, this Certificate is available on the JPL wiki Cosmos page on "JPL Open Repository". This page is accessible within the JPL network only.
- For our FN colleagues, please use this page to access and download the Certificate.
2. Determine the repository
2.1 JPL Open Repository (JOR)
JPL's Open Repository (JOR) has been in its Phase 1 release since September 2022. It is designed to host datasets associated with publications, to be accessed by reviewers, researchers, and others from outside of JPL. Independent research datasets, those not associated with any publications, but are results of federally funded research work, can also be made available via JOR. To submit the datasets, please follow the steps detailed in the Cosmos JPL Open Repository article to submit data.
2.2 AGU Pubications
As of late 2020, the American Geophysical Union (AGU) recommends its authors to deposit data sets related to publications in the following priorities:
- Subject domain specific repositories
- Institutional repository(ies)
- General repositories
Some of the AGU journals have specific guidance for data. Check the AGU Data for Authors pages for detail.
2.3 Other Repositories (2023)
The NASA Open Data Portal and CaltechDATA are the two equivalent repositories for JPL authors to deposit data sets associated with publications.
- NASA Open Data Portal (NODP): for NASA funded work.
- CaltechDATA: Caltech Research Data Repository, Caltech is more likely to accept the data if the lead author has a joint appointment at Caltech.
3. Submit the data
3.1 JPL Open Repository
Email library@jpl.nasa.gov to indicate your data set(s) is ready, and include the signed Certificate and the DOI Request form. No need to attach the data set yet. One of the library staff will contact you to determine the best way to get the data.
3.2 Other repositories
If you are submitting data sets to other repositories, you still need to have the data sets certified with the signed Certificate. Please email the Certificate to library@jpl.nasa.gov. Follow the instructions on your chosen repository for submitting data.
NASA Open Data Portal
Submit data sets to NASA Open Data Portal:
Please have answers to these questions ready:
1. Title:
2. Description:
3. Row Label (Describe what each row in the data set represents, if applicable):
4. Category (select one): Aerospace, Applied Science, No category, Apps, Earth Science, Management/Operations, Raw Data, Software, Space Science
5. Any tags/keywords:
6. Data Provided by (Individual or Organization):
7. Contact Name:
8. Contact Email:
9. Private Contact (an email that won’t be exposed to the public, but will be used when users click the ‘Contact Dataset Owner’ button. Can be the same as 8.):
10. Homepage/source link (webpage that references or describes your data):
11. Publisher:
12. Bureau Code (if known):
13. Program Code (if known):
Contact NASA Open Data Portal directly, itmay require you to fill out additional information about your data set in a standard form, to ensure its long-term usability and preservation.
Final Actions
After interacting with NASA Open Data Portal, your dataset will be posted! You can now share the URL handle with the publisher, so they can include it as a link for public access to your dataset.
Contact the JPL Library
For additional information about any JPL Library resources and services please contact us:
- Slack #help-library
- Email: library@jpl.nasa.gov
- Phone: 818-354-4200
- Visit Building 111, Room 104 (the HUB) at JPL: 24/7 access with badge
